What is a cash advance?

A cash advance is a check issued to an individual or vendor before a purchase is actually made. A cash advance can be made for any amount. Additional documentation is not always required to get a cash advance, however, a quote or estimate is preferred for cash advances over $300. To obtain a cash advance submit a voucher signed by your administrative advisor. Original valid receipts and other documentation must be submitted to the SABO within 30 days of the cash advance. Any unused funds must also be deposited into the SABO within 30 days. If the expenditure was for more than the cash advance amount, a voucher should be submitted to reimburse the individual or vendor for the overage. For more see the Treasurer's Handbook section on cash advanaces.

When should I get a cash advance?

Cash Advances are encouraged any time funds are needed prior to an expenditure being made or whenever personal funds are not available. Also, cash advances should be requested for any travel or food related expenditures where personal funds are being used or for any type of large expenditures. Consult with your administrative advisor or SABO staff with questions about cash advances.