Rutgers College Student Fund
Eligibility and Activity Requirements for Student Fund Accounts
Approved September 1, 2001

Each account holder must be an organization, event, program or publication directed toward Rutgers students or student organizations. Account holders must be registered/recognized and advised by an official Rutgers University Department or Committee. All activity processed in SABO accounts must be student focused and must be directly related to the account being charged or credited.

Student fund accounts are not to be used to circumvent University regulations.

Specific Restrictions

· · Professional staff travel cannot be processed through the Student Fund Accounting Office except when a staff member serves as an agent of the University for a specific student focused travel program (excluding conferences) or when staff are participants in travel programs unrelated to their capacity as a University employee. Staff members who serve as an agent of the University for a student organization travel program must follow applicable College and University travel regulations. All professional staff conference travel must be processed through standard University procedures as stated in the University Travel Policy. Professional staff are inclusive of type 4 hourly employees and graduate interns but exclusive of type 5 student staff, preceptors and counselors in residence.

· · Payments to individuals (other than reimbursements) who are employed by the University during the current calendar year cannot be paid through the Student Fund Accounting Office. These employees must be paid through the University Payroll System.

· · Wages to employees (according to IRS definition) cannot be paid through the Student Fund Accounting Office. Wages must be paid through the University Payroll System. Only independent contractors (according to IRS definition) who are not employees of the University can be paid through the Student Fund Accounting Office.

Requirements to establish an account:

· · Signed document on departmental letterhead from the Dean or Director indicating that the organization, event, program or publication is recognized and advised by the department. Document must also list:
· · Scope of organization’s activities
· · Source of funding
· · Anticipated types of expenditures
· · Names and titles of individuals who may authorize transactions

· · Annual renewal of accounts takes place via the signature authorization card that are sent to the attention of each department head.

Accounts may be established for officially recognized student organizations (including program councils, residence hall accounts, and recreational organizations) of Rutgers College, University College, College of Engineering and College of Pharmacy based on those units’ own registration documentation (no additional memo on letterhead required).